Making certain staff do not overspend your corporation travel finances and keep inside policy is a large problem for a lot of firms. As enterprise travel is often a big a part of your general firm finances, it is important you maintain this below management.
In this text, we’ll stroll you by how TravelPerk makes travel policy compliance straightforward on your complete group. From conserving Claire in finance pleased with versatile insurance policies and automatic approval processes which are baked into our platform, to conserving your jet set vacationers glad by giving them extra autonomy to guide their very own travel and make better-informed decisions that truly fall inside finances.
5 methods Travelperk will assist you improve travel policy compliance
Improved Travel Policy Awareness
First issues first, travel policy consciousness is essential. If your workforce has by no means even learn your policy, how will they keep on with it? If you’ve spent the time to create a sturdy enterprise travel policy, you have to be sure that staff really know what’s in there! Sounds apparent, proper?
But many firms have their insurance policies hidden away in a shared drive or on the corporate intranet – the place it is simply forgotten and staff cannot entry essential data once they want it.
With TravelPerk, there are not any excuses when vacationers declare they do not know what’s in policy! We make consciousness and compliance actually easy by permitting you to have your company travel policy baked into our reserving instrument. Meaning staff not have to sift by lengthy policy paperwork or frantically attempt to discover your travel policy hidden within the depths of your organization shared drive.
Once you’ve uploaded your travel policy to TravelPerk, its seamlessly built-in into their enterprise travel search, so vacationers will at all times know if a flight, lodge or prepare is inside policy or not.
Here’s an instance of how your policy is built-in into the TravelPerk platform…
Traveler autonomy and whole peace of thoughts
So, what are the extra advantages of getting your company travel policy embedded into our platform?
For one, it takes the stress off admins and travel managers by giving staff extra autonomy to guide their very own journeys and make knowledgeable decisions while nonetheless staying inside finances.
Secondly, It additionally provides your finance workforce whole peace of thoughts. (No extra evening sweats for Nigel, your CFO…)
For instance, if an worker tries to guide first-class flights to a convention or makes an attempt to guide the penthouse suite for an organization retreat, our reserving instrument will mechanically flag that it is out of policy. See an instance beneath.
For further peace of thoughts and elevated management of your corporation travel finances, we suggest establishing personalized approvals inside the TravelPerk platform. So, if an worker tries to guide a visit that falls outdoors of policy, you can select a workforce lead or travel supervisor inside your organisation to be accountable for approving that journey.
Like the sound of this? Let’s dive deeper into our customizable approval choices beneath…
Save time with automated journey approvals
Another profit of getting your travel policy baked into the TravelPerk platform is the power to have customized, automated approvals.
For instance, if Mario in gross sales is reserving a prepare and lodge for a networking occasion subsequent month and this falls inside your travel policy (nice work, Mario!) you can select to have this enterprise journey mechanically permitted in TravelPerk. Now Mario would not want to attend or chase his workforce result in approve it – he is all good to go as he is caught to the policy!
Within your account settings in TravelPerk, you can set the approval workflows you need, who this is applicable to your group, and who’s in control of reviewing the proposed enterprise journey. Here’s an instance beneath:
So on this case, any out of policy journeys for these 3 vacationers will go to Matt to be permitted. We additionally supply a slack integration, which quickens approvals by 80% by sending notifications to admins of any new journey to approve. Dreamy!
Ultimately, you get to decide on how a lot management you need on your corporation journey bookings. Want to approve each journey? Absolutely high-quality! Happy for travel bookings which are in policy to be mechanically permitted? Great!
We additionally supply the pliability to arrange completely different approvals for particular stakeholders. For instance, if you need all C-Suite lodge bookings and airfares to be mechanically permitted, your approval course of would look one thing like this inside TravelPerk:
Automated journey approvals give you one of the best of each worlds: full management of your finances with out micromanagement. They additionally save your organization plenty of time by eradicating the necessity to verify each single journey if it falls inside policy. And in flip, this will increase worker satisfaction.
You may amend journey approvals at any time in your account settings inside TravelPerk. Giving you full flexibility and management over your corporation travel finances.
Personalized travel insurance policies
TravelPerk additionally provides you the chance to set completely different enterprise travel insurance policies for various members of your group. In basic, we often advise conserving your company travel insurance policies as easy and simple as potential. But if you have to set completely different guidelines for various groups, to assist improve travel policy compliance, TravelPerk makes this very easy.
For instance, you may have to set completely different travel prices, cabin seat courses, and lodge room prices on your govt workforce versus the remainder of your organization.
Here’s an instance of how straightforward that is with TravelPerk:
Total visibility of travel spend
Are you noticing that you’re overspending your corporation travel finances however probably not certain how? You’re not the one one.
With TravelPerk’s subtle reporting instruments, you can simply see in real-time the place finances is being spent and who’s sticking to the corporate travel policy.
Does your advertising workforce maintain ignoring your travel program and reserving journeys final minute, inflicting you to overspend on flights that might have been half the worth? Or does your gross sales groups spend an excessive amount of finances on taxis once they could possibly be utilizing public transport? With TravelPerk reporting, your admin or finance workforce can categorize experiences by division, workforce, travel service, and extra so you can simply monitor vacationers’ habits and spot travel tendencies like this to remain forward of your finances.
Book a demo at the moment to discover how TravelPerk makes enterprise travel less complicated to handle by giving you extra flexibility, full management of your spending, and saving you cash by providing the most important travel stock in the marketplace. Find out why we’re trusted by 1000’s of firms worldwide.